Procurement Officer

Our Client

Our client is one of the leading engineering and construction companies operating across the GCC for over 30 years. They offer full-service engineering with a focus on foundations and piling.

The Position

We are looking to place a Procurement Officer who will initiate the pre-qualification requirements of vendors. The ideal candidate must know how to evaluate, negotiate and approve the price for goods and services, examine and verify existing and new contracts and must have strong implementing control strategies and procurement techniques.

 Tasks

• Find potential vendors/suppliers, gather, and analyze information for the recommendation of the prospective vendors to the Management
• Conduct market research to know the best products and services in terms of value, quality, and delivery schedule
• Assess bids and recommends based on the commercial and technical factors
• Keep records of approved suppliers and occasionally perform vendor evaluation (i.e., conformance with the stated requirements, trends, and anomalies). It includes maintaining the updated records of purchased products, delivery information, and invoices
• Develop, update and document all Procurement-related processes, forms, templates, and tracking records
• Constantly review the subcontractor’s procurement progress, the scope of work, and commercial terms
• Track contracts progress through regular checking of the quality of the product or services being provided
• Get the cost/price estimates for materials, supplies, and services
• Negotiate pricing contracts with subcontractors and suppliers to get low costs or competitive pricing and to secure the advantageous payment terms
• Systematically arrange purchase request forms, communication between the company and supplier, bid evaluation forms and purchase order, and all files related
• Develop and implement strategies for procuring, storing, and distributing goods or services and maintaining stock levels
• Liaise with different departments in discussing the company plans and reach agreements on future initiatives
• Align Procurement procedures along with the Total Quality Management System and ISO standards
• Strict compliance with the organizational processes to ensure internal approvals are obtained in accordance with approved procurement policies and the Authority
• Forecast the level of demand for services and products to meet the business needs of the client. It includes the price trends and impacts on future activities
• Keep track of the latest business trends and product availability to get the competitive costs for company goods and services without compromising the quality or delivery time
• Perform cost analyses and set appropriate benchmarks and prepare purchase reports
• Coordinate with the Finance department to ensure accurate and timely payments of invoices and settlement of invoices or contract disputes
• Enter order details, (i.e., vendors, costs, quantities, etc.) into an internal database
• Monitor stock levels and place orders as needed
• Coordinate with warehouse team to ensure proper storage of the goods
• Project Support and Planning, Inventory Management, and ERP development
• Other ad-hoc duties required by the Procurement team and Line Manager

Profile & Background

• Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a related field
• 5-7 years of proven work experience as a Procurement Officer or similar role
• Excellent communications and negotiation skills with suppliers and internal customers
• Good knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors)
• Hands-on experience with purchasing software
• Full understanding of supply chain processes and procedures
• Solid analytical skills, with the ability to create financial reports and conduct cost analyses
• Proficient in Microsoft Office and ERP Systems
• A construction or Heavy Equipment industry background is a must

Other

• Competitive Package
• Based in Abu Dhabi, UAE

Confidentiality

TRAC shall not share any information provided by candidates or clients with a third party unless authorized to do so. Candidates are not authorized to share any information provided to them by any employee of TRAC or client of TRAC unless authorized to do so by written notification.