Our Client

Our client is a global and internationally acclaimed Management Consulting firm which is working on many private and public-sector projects in the Middle East. This firm has an excellent client base and has solid experience in working on large-scale projects in the GCC.

We are looking to place an Account Administrative Assistant for our client’s project in KSA. This role will be handled remotely.


  • Support the team with client invoicing, document drafting and management.
  • Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications.
  • Manage information flow in a timely and accurate manner.
  • Handle ad hoc admin tasks as requested.

Tasks also include:


  • Download the info from SAP Portal and distribute the info to the related team
  • Monitor proposals’ updates and share with the teams
  • Coordinate the Quality and Assurance of the projects
  • Ensure compliance with internal and external paperwork

o   Legal approval (Risks forms)

o   Budgets and RV

o   Questionnaires

o   Forms

  • Ensure timely upload of the technical and commercial proposals
  • Follow-up with Proposals’ status (Submitted, won, lost)
  • Align monthly with Staffing and Operation on Wins status
  • Upload and update the Leads and Proposals in SAP


  • Coordinate the mobility requirements with the team (cars, travel, and monthly hotel room rentals to accommodate teams)

Payments management:

  • Coordinate invoice preparation with Project teams and Finance team.
  • Create service sheets and invoices in SAP Ariba
  • Track invoice status
  • Alignment monthly with Finance

Data and information management:

  • Keep updated the Leads and Proposals Master file:

o   Purchase orders

o   Job codes

o   Status

o   Budget

o   Teams

o   Invoicing status

Profile & Background

  • Bachelor’s degree or diploma preferred.
  • 3 to 5 years experience in a similar role.
  • Proficiency in MS Office package.
  • Strong knowledge of Excel (VLOOKUP, Pivot tables, basic formulas, and reporting)
  • Experience in finance/account or office management.
  • Excellent English communication skills, while Arabic is a plus.


  • Highly competitive package
  • Working remotely
  • Working Sunday through Thursday.


TRAC does not share any personal or role-related information provided by candidates or clients with a third party unless explicitly authorized to do so. Candidates are not permitted to share any information provided by TRAC employees or clients unless authorized to do so in writing.

Apply now

Upload your CV/resume or any other relevant file. Max. file size: 8 MB.