Account Administrative Assistant

Our Client

Our client is a global and internationally acclaimed Management Consulting firm which is working on many private and public-sector projects in the Middle East. This firm has an excellent client base and has solid experience in working on large-scale projects in the GCC.

Role
We are looking to place an Account Administrative Assistant for our client’s project in KSA. This role will be handled remotely.

Tasks

• Support the team with client invoicing, document drafting and management.
• Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications.
• Manage information flow in a timely and accurate manner.
• Handle ad hoc admin tasks as requested.

Tasks also include:

Proposals:

• Download the info from SAP Portal and distribute the info to the related team
• Monitor proposals’ updates and share with the teams
• Coordinate the Quality and Assurance of the projects
• Ensure compliance with internal and external paperwork

o   Legal approval (Risks forms)

o   Budgets and RV

o   Questionnaires

o   Forms

• Ensure timely upload of the technical and commercial proposals
• Follow-up with Proposals’ status (Submitted, won, lost)
• Align monthly with Staffing and Operation on Wins status
• Upload and update the Leads and Proposals in SAP

Logistics:

• Coordinate the mobility requirements with the team (cars, travel, and monthly hotel room rentals to accommodate teams)

Payments management:

• Coordinate invoice preparation with Project teams and Finance team.
• Create service sheets and invoices in SAP Ariba
• Track invoice status
• Alignment monthly with Finance

Data and information management:

• Keep updated the Leads and Proposals Master file:

o   Purchase orders

o   Job codes

o   Status

o   Budget

o   Teams

o   Invoicing status

Profile & Background

• Bachelor’s degree or diploma preferred.
• 3 to 5 years experience in a similar role.
• Proficiency in MS Office package.
• Strong knowledge of Excel (VLOOKUP, Pivot tables, basic formulas, and reporting)
• Experience in finance/account or office management.
• Excellent English communication skills, while Arabic is a plus.

Other

• Highly competitive package
• Working remotely
• Working Sunday through Thursday.

CONFIDENTIALITY

TRAC does not share any personal or role-related information provided by candidates or clients with a third party unless explicitly authorized to do so. Candidates are not permitted to share any information provided by TRAC employees or clients unless authorized to do so in writing.